Privacy statement
Responsible entity for processing according to GDPR
The responsible party within the meaning of the General Data Protection Regulation (GDPR) and other data protection laws applicable in the Member States of the European Union and other provisions with data protection character is:
Erdölbevorratungsverband
Körperschaft des öffentlichen Rechts
Vertreten durch den Vorstand: Britta Timm, Dr. Dirk Sommer
Jungfernstieg 38
20354 Hamburg
https://www.ebv-oil.org/
Privacy policy
Welcome to our website and thank you for your interest. The protection of your personal data is important to us and is a matter of course for us. We therefore conduct our activities in accordance with the applicable legal provisions on the protection of personal data and data security. We are happy to inform you about how we process your personal data and for what purposes.
Data Protection Officer
If you have any further questions about the handling of your personal data, you are welcome to contact our data protection officer:
Herr Rechtsanwalt Dr. Stefan Bischoff
c/o Wolter Hoppenberg Rechtsanwälte Partnerschaft mbB
Münsterstraße 1-3
59065 Hamm
E-Mail: bischoff@wolter-hoppenberg.de
1. What is personal data?
The term "personal data" is defined in the Federal Data Protection Act and the GDPR. According to this, personal data is all data that can be related to you personally. This includes, for example, your name, your address, your user behaviour or your IP address.
2. Scope of anonymous data collection and data processing
Unless otherwise stated in the following sections, no personal data is collected, processed or used when you use our website. However, we receive certain technical information through the use of analysis and tracking tools based on the data transmitted by your web browser (e.g. browser type/version, operating system used, previously visited websites). We analyse this information solely for statistical purposes.
3. Legal basis for the processing of personal data
Insofar as we obtain the consent of the data subject for the processing of personal data concerning you, Art. 6 para. 1 lit. a GDPR serves as the legal basis for the processing of personal data.
Art. 6 para. 1 lit. b GDPR serves as the legal basis for the processing of personal data required for the fulfilment of a contract to which the data subject is a party. This also applies to processing operations that are necessary for the implementation of pre-contractual measures that are carried out at the request of the data subject.
Insofar as the processing of your personal data is necessary to fulfil a legal obligation to which we as the controller are subject, Art. 6 para. 1 lit. c GDPR serves as the legal basis for the processing of your personal data.
If the processing of personal data is necessary to protect your vital interests or the vital interests of another natural person, Art. 6 para. 1 lit. d GDPR serves as the legal basis for the processing of your personal data.
If the processing is necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us, Art. 6 para. 1 lit. e GDPR serves as the legal basis for the processing of your personal data.
If the processing is necessary to safeguard our legitimate interests or those of a third party and if your interests, fundamental rights and freedoms do not outweigh the former interest, Art. 6 para. 1 lit. f GDPR serves as the legal basis for the processing of personal data.
4. Use of cookies
Cookies are data that are stored on the computer system by the Internet browser. The cookies can be transmitted to a page when it is called up and thus enable the user to be assigned. Cookies help to simplify the use of websites for you. Our website does not use cookies.
5. Creation of log files
Every time our website is accessed, data and information is collected by an automated system. This data is stored in the log files of the server and the log files of our system. This data is not stored together with your other personal data.
The following data may be collected:
- Information about the browser type and version used
- the operating system you are using
- the internet service provider you are using
- your IP address
- Date and time of access
- Websites from which your system accessed our website
- Websites that are accessed by the user's system via our website
The IP address can be personal data because, under certain conditions, it is possible to use it to find out the identity of the owner of the Internet access used by providing information from the respective Internet provider.
In addition to the above-mentioned purposes, we also analyse the IP address in the event of attacks on our Internet infrastructure. In these cases, we have a legitimate interest within the meaning of Art. Art. 6 para. 1 f GDPR in the processing of the IP address. This legitimate interest arises from the need to defend against the attack on the Internet infrastructure, to determine the origin of the attack in order to be able to take action against the person responsible under criminal and civil law, to effectively prevent further attacks and to be able to operate the website without disruption.
The IP address will be deleted if we can rule out that an attack on our Internet infrastructure has been carried out from this IP address.
6. Possibilities for contacting us
You will find a contact form on our website that can be used to contact us electronically. Alternatively, you can contact us via the e-mail address provided. If you contact us via one of these channels, the personal data you provide will be stored automatically. The data is stored solely for the purpose of processing or contacting you. The data will not be passed on to third parties. The legal basis for the processing of the data is Art. 6 para. 1 lit. a GDPR if you have given your consent.
The legal basis for the processing of data transmitted in the course of sending an email is Art. 6 para. 1 lit. f GDPR. If the e-mail contact is aimed at the conclusion of a contract, Art. 6 para. 1 lit. b GDPR is also the legal basis for processing.
The data will be deleted as soon as it is no longer required to fulfil the purpose for which it was collected. For the personal data from the input screen of the contact form and those sent by email, this is the case when the respective conversation with you has ended. The conversation is ended when it can be inferred from the circumstances that the matter in question has been conclusively clarified.
The additional personal data collected during the sending process will be deleted after a period of seven days at the latest.
7. Routine erasure and blocking of personal data
We process and store your personal data only for as long as is necessary to fulfil the purpose of storage. Data may also be stored if this has been provided for by the European or national legislator in EU regulations, laws or other provisions to which the controller is subject.
As soon as the storage purpose no longer applies or a storage period prescribed by the aforementioned regulations expires, the personal data is routinely blocked or deleted.
8. Rights of the person concerned
If your personal data is processed, you are a data subject within the meaning of the GDPR and you have the following rights against us as the controller:
8.1 Right to information pursuant to Art. 15 GDPR
You can request confirmation from us as to whether personal data concerning you is being processed by us.
If such processing is taking place, you can request the following information from us:
a. the purposes for which the personal data are processed;
b. the categories of personal data being processed
c. the recipients or categories of recipients to whom your personal data have been or will be disclosed
d. the planned duration of the storage of your personal data or, if specific information on this is not possible, criteria for determining the storage period
e. the existence of a right to rectification or erasure of your personal data, a right to restriction of processing by us or a right to object to such processing
f. the existence of a right to lodge a complaint with a supervisory authority
g. all available information about the origin of the data if the personal data is not collected directly from you
h. the existence of automated decision-making including profiling in accordance with Art. 22 (1) and (4) GDPR and - at least in these cases - meaningful information on the logic involved and the scope and intended effects of such processing for you.
You have the right to request information as to whether your personal data is transferred to a third country or to an international organisation. In this context, you may request to be informed about the appropriate safeguards pursuant to Art. 46 GDPR in connection with the transfer.
8.2 Right to rectification pursuant to Art. 16 GDPR
You have a right to rectification and/or completion if your processed personal data is incorrect or incomplete. We must make the correction without delay.
8.3 Right to erasure pursuant to Art. 17 GDPR
8.3.1 You can demand that we delete your personal data immediately. We are obliged to delete this data immediately if one of the following reasons applies:
a. The personal data concerning you are no longer necessary in relation to the purposes for which they were collected or otherwise processed.
b. You withdraw your consent on which the processing was based pursuant to Art. 6 para. 1 lit. a or Art. 9 para. 2 lit. a GDPR and there is no other legal basis for the processing.
c. You object to the processing pursuant to Art. 21 para. 1 GDPR and there are no overriding legitimate grounds for the processing, or you object to the processing pursuant to Art. 21 para. 2 GDPR.
d. The personal data concerning you has been processed unlawfully.
e. The deletion of personal data concerning you is necessary to fulfil a legal obligation under Union law or the law of the Member States
f. The personal data concerning you have been collected in relation to the offer of information society services referred to in Art. 8 1 GDPR.
8.3.2 If we have made your personal data public and are obliged to delete it in accordance with Art. 17 para. 1 GDPR, we will take appropriate measures, including technical measures, taking into account the available technology and the implementation costs, to inform the data controllers who process the personal data that you as the data subject have requested the deletion of all links to this personal data or of copies or replications of this personal data.
8.3.3 The right to erasure does not exist if the processing is necessary
a. for exercising the right of freedom of expression and information;
b. for compliance with a legal obligation which requires processing by Union or Member State law to which the controller is subject or for the performance of a task carried out in the public interest or in the exercise of official authority vested in the controller
c. for reasons of public interest in the area of public health pursuant to Art. 9 para. 2 lit. h and i and Art. 9 para. 3 GDPR;
d. for archiving purposes in the public interest, scientific or historical research purposes or statistical purposes in accordance with Art. 89 para. 1 GDPR, insofar as the right referred to in para. 1 is likely to render impossible or seriously impair the achievement of the objectives of that processing; or
e. for the establishment, exercise or defence of legal claims
8.4 Right to restriction of processing pursuant to Art. 18 GDPR
You may request the restriction of the processing of your personal data under the following conditions:
a. if you contest the accuracy of your personal data for a period enabling the controller to verify the accuracy of the personal data;
b. the processing is unlawful and you oppose the erasure of the personal data and request the restriction of their use instead
c. the controller no longer needs the personal data for the purposes of the processing, but they are required by you for the establishment, exercise or defence of legal claims; or
d. if you have lodged an objection to the processing pursuant to Art. 21 para. 1 GDPR and it is not yet certain whether the legitimate reasons of the controller outweigh your reasons.
If the processing of your personal data has been restricted, this data - apart from its storage - may only be processed with your consent or for the establishment, exercise or defence of legal claims or for the protection of the rights of another natural or legal person or for reasons of important public interest of the Union or of a Member State.
If the restriction of processing has been restricted in accordance with the above conditions, you will be informed by the controller before the restriction is lifted.
8.5 Right to information pursuant to Art. 19 GDPR
If you have asserted the right to rectification, erasure or restriction of processing against us, we are obliged to notify all recipients to whom the personal data concerning you have been disclosed of this rectification or erasure of the data or restriction of processing, unless this proves impossible or involves a disproportionate effort. You have the right to be informed by us about these recipients.
8.6 Right to data portability pursuant to Art. 20 GDPR
You have the right to receive the personal data you have provided to us in a structured, commonly used and machine-readable format. You also have the right to transmit this data to another controller without hindrance from us, provided that
a. the processing is based on consent pursuant to Art. 6 para. 1 lit. a GDPR or Art. 9 para. 2 lit. a GDPR or on a contract pursuant to Art. 6 para. 1 lit. b GDPR and
b. the processing is carried out by automated means.
In exercising this right, you also have the right to have your personal data transmitted directly from us to another controller, insofar as this is technically feasible. The freedoms and rights of other persons must not be affected by this.
The right to data portability does not apply to the processing of personal data necessary for the performance of a task carried out in the public interest or in the exercise of official authority vested in us.
8.7 Right to object pursuant to Art. 21 GDPR
You have the right to object, on grounds relating to your particular situation, at any time to processing of your personal data which is based on Article 6 para 1 lit. e or Article 6 para 1 lit. f GDPR, including profiling based on those provisions.
We will then no longer process your personal data unless we can demonstrate compelling legitimate grounds for the processing which override your interests, rights and freedoms, or the processing serves the establishment, exercise or defence of legal claims.
If your personal data is processed for the purpose of direct marketing, you have the right to object at any time to the processing of your personal data for the purpose of such marketing; this also applies to profiling insofar as it is associated with such direct marketing.
If you object to processing for direct marketing purposes, your personal data will no longer be processed for these purposes.
You have the option, in connection with the use of information society services - notwithstanding Directive 2002/58/EC - to exercise your right to object by means of automated procedures that use technical specifications.
8.8 Right to revoke the declaration of consent under data protection law
In accordance with Art. 7 para. 3 sentence 1 GDPR, you have the right to withdraw your declaration of consent under data protection law at any time. The withdrawal of consent shall not affect the lawfulness of processing based on consent before its withdrawal.
8.9 Automated decision-making in individual cases including profiling
Pursuant to Art. 22 para. 1 GDPR, you have the right not to be subject to a decision based solely on automated processing - including profiling - which produces legal effects concerning you or similarly significantly affects you. This does not apply if the decision:
a. is necessary for the conclusion or fulfilment of a contract between you and the controller,
b. is authorised by Union or Member State law to which the controller is subject and which also lays down suitable measures to safeguard your rights and freedoms and legitimate interests; or
c. is made with your express consent.
However, these decisions may not be based on special categories of personal data pursuant to Art. 9 para. 1 GDPR, unless Art. 9 para. 2 lit. a) or g) applies and appropriate measures have been taken to protect the rights and freedoms as well as your legitimate interests.
With regard to the cases mentioned in a. and c., we take appropriate measures to safeguard the rights and freedoms as well as your legitimate interests, including at least the right to obtain our intervention, to state your own position and to challenge the decision.
8.10 Right to lodge a complaint to a supervisory authority pursuant to Art. 77 GDPR
Without prejudice to any other administrative or judicial remedy, you have the right to lodge a complaint with a supervisory authority, in particular in the Member State of your habitual residence, place of work or place of the alleged infringement if you consider that the processing of your personal data infringes the GDPR.
The supervisory authority with which the complaint has been lodged will inform you of the status and outcome of your complaint, including the possibility of a judicial remedy pursuant to Art. 78 GDPR.
9. Data transfer to third countries
We may transfer your personal data to a third country. In principle, we can provide various suitable guarantees to ensure that an adequate level of protection is established for the processing operations. It is possible to transfer data on the basis of an adequacy decision, internal data protection regulations, approved codes of conduct, standard data protection clauses or an approved certification mechanism in accordance with Art. 46 para. 2 lit. a - f GDPR.
If we carry out a transfer to a third country on the legal basis of Art. 49 para. 1 a GDPR, you will be informed here about the possible risks of data transfer to a third country.
There is a risk that the third country that receives your personal data may not have an equivalent level of protection compared to the protection of personal data in the European Union. This may be the case, for example, if the EU Commission has not issued an adequacy decision for the respective third country or if certain agreements between the European Union and the respective third country are declared invalid. Specifically, there are risks in some third countries with regard to the effective protection of EU fundamental rights through the use of surveillance laws (e.g. USA). In such a case, it is our responsibility and that of the recipient to assess whether your rights in the third country enjoy an equivalent level of protection as in the Union and can also be effectively enforced.
However, the General Data Protection Regulation should not undermine the level of protection for natural persons guaranteed throughout the Union when personal data is transferred from the Union to controllers, processors or other recipients in third countries or to international organisations, even if personal data is transferred from a third country or from an international organisation to controllers or processors in the same or another third country or to the same or another international organisation.
10. Integration of other third-party services and content
a. Purpose and description
Third-party content, such as videos, fonts or graphics from other websites, may be integrated into our online offering. This always presupposes that the providers of this content (hereinafter referred to as "third-party providers") recognise your IP address. Without the IP address, they would not be able to send the content to your browser. The IP address is therefore required to display this content. We endeavour to only use content whose respective providers only use the IP address to deliver the content. However, we have no influence on whether the third-party providers store the IP address, e.g. for statistical purposes. If we are aware of this, we will inform you. We would like to provide and improve our online offering through these integrations.
b. Legal basis
In all other cases, our legitimate interest in a corresponding presentation of our online presence and in user-friendly and economically efficient services on our part is the corresponding legal basis, Art. 6 para. 1 lit. f GDPR. Further information can be found in the respective data protection information of the providers.
c. Contractual or legal obligation
The provision of your personal data is not required by law or contract and is not necessary for the conclusion of a contract. You are also not obliged to provide the personal data. However, failure to provide it may mean that you will not be able to use this function or will not be able to use it to its full extent.
11. Duration of the storage of personal data
Your personal data will be stored for the duration of the respective statutory retention period. After this period has expired, the data will be routinely deleted unless there is a need to initiate or fulfil a contract.
12. Security
We have taken extensive technical and operational precautions to protect your data from accidental or intentional manipulation, loss, destruction or access by unauthorised persons. Our security procedures are regularly reviewed and adapted to technological progress. In addition, we ensure data protection on an ongoing basis by constantly auditing and optimising our data protection organisation.
